Become a UKG Host Family

Our host families provide a very important service to our students. As well as representing UKG, they play a large part in ensuring the students have an enjoyable time in the UK, in a safe and supportive environment.

UKG have a number of host families with whom we place our students when schools are closed for half terms and exeat weekends, or long-term stays for day students. We match our host families and students as closely as possible in terms of the student’s requirements and interests.

We are always looking for new comfortable and safe homestays all around the UK, so if you would like to join us as a host family, please complete the form below.

Homestay Application Form

Host Details

Family Name *

First Name(s) *

Date of Birth *

(DD/MM/YYYY)

Nationality *

Gender * Male Female Prefer not to say

Religion (optional)

Occupation *

Home Address *

Post Code *

Email *

Mobile Number *

Home Phone Number

Your Family

Details of your spouse/partner Name D.O.B. Gender Nationality Occupation

Details of your children Names D.O.B.s Genders

Details of other temporary / permanent residents Names D.O.B.s Genders

Do you have any pets?

Are there smokers in your house?

Do you or your spouse/partner drive?

Family interests and hobbies

Family dietary patterns which may affect students

Experience and Suitablility

Please write about any experience you have (e.g. hosting students)

If you have hosted students previously, please give the organisation's name.

Please tell us why you believe you may be a suitable host family

Accommodation / Facilities

Please describe your house

E.g. terraced/detached, garden, communal areas

Please describe the student accommodation offered

E.g. number of rooms, twin/single, bedroom furniture

Do you have WiFi? Yes No

Do you have working smoke alarms? Yes No

Do you have a carbon monoxide detector? Yes No

Student Preferences

Are you happy to host male and female students?

Are you happy to host students of all ages?

Our students are generally 10-18 years old

Are you happy to host students with dietary requirements?

Are you happy to host students with physical or learning disabilities?

Child Protection

Have you completed a DBS Enhanced Disclosure within the last 3 years? Yes No

If yes, we would like to have a copy of the certificate

Has your spouse/partner completed a DBS Enhanced Disclosure within the last 3 years? Yes No

If yes, we would like to have a copy of the certificate

Have all other residents aged 16+ completed a DBS Enhanced Disclosure within the last 3 years? Yes No

If yes, we would like to have a copy of the certificates

If you do not have a DBS Enhanced Disclosure, are you happy for UKG to apply for one on your behalf? Yes No

Approximately £50 per DBS will be deducted from your first payment

If your spouse/partner does not have a DBS Enhanced Disclosure, are you happy for UKG to apply for one on their behalf? Yes No

Approximately £50 per DBS will be deducted from your first payment

If other residents do not have a DBS Enhanced Disclosure, are you happy for UKG to apply for one on their behalf? Yes No

Approximately £50 per DBS will be deducted from your first payment

Have you ever been convicted of a criminal offence or have a court case pending? Yes No

If yes, we will inform you of how to provide details confidentially

Have you ever been convicted of any offence against a child? Yes No

If yes, we will inform you of how to provide details confidentially

Have you been on the list of individuals barred from working with children or otherwise disqualified to work with children, administered by the DBS/Disclosure Scotland or subject to sanctions imposed by any regularity body? Yes No

If yes, we will inform you of how to provide details confidentially

References

Please supply 2 referees who have known you for at least 2 years and are not related to you (at least one of the referees should ideally be a professional person)

Reference 1: Name: Email: Phone number: Address:

Reference 2: Name: Email: Phone number: Address:

Host Insurance

UKGuardianship has Public Liability and Professional Indemnity Insurance. Host families are required to have their own standard Household Insurance and to notify their insurers of their foreign students' stays. Do you have household insurance? Yes No

If you are happy to drive students, do you have adequate car insurance? (please check if necessary) Yes No

Declaration

As a UKG homestay, you will be given guidelines and support. We will also visit you each year to ensure high standards are maintained. If there are any changes to the house, student facilities or household make up, it is your responsibility to let us know as soon as possible. If you have any questions in the meantime, please include them below:

The information given above is accurate and true. I am not aware of any reason why students should not stay in my house. Neither I nor anyone in the household has ever been warned or convicted of any offences under the Protection of Children Act 1989. I confirm that to the best of my knowledge the information given on this form is correct and I agree to all necessary background checks and terms & conditions. *

Please tick

If you are human, leave this field blank.

The Next Step

Following receipt and review of the Application Form, we would like to arrange a meeting with you to tell you more about UKGuardianship and the students under our care. You will be given guidelines and information on the support you will receive.

In the meantime, please read our Homestay Handbook for more information about what is expected of you as a host family.

We require the following documents from host families before we can place any students with you:

• Passport copy of the main host
• Enhanced DBS Certificates (for all persons over 16 years of age living at the premises)*;
• Gas safe certificate issued in the past 12 months
• Safeguarding certificate issued in the last 3 years (we can send you an online safeguarding course to complete if necessary)

*If you are not signed up to the DBS (Disclosure and Barring Service) update service, we will need to apply for the DBS certificates on your behalf and the fee (approx. £50 per certificate) will be deducted from your first payment. Copies of the following documents will be needed: passport, driving licence, proof of address and National Insurance number.

We will arrange a visit to your house where we will meet the family, have a look around your house and discuss any questions you have about hosting or child safety. We will also check that you have working smoke alarms and carbon monoxide detectors.

You will also be asked to sign a contract and complete a self-declaration and medical declaration form.
 

Data Protection

UKGuardianship is fully committed to compliance with the requirements of the General Data Protection Regulation (GDPR) and the Independent Commissioner’s Office (ICO). Therefore, procedures will be followed which ensure that all employees who have access to any personal data held by the company are fully aware of and adhere to their duties under the GDPR and the ICO. Personal information will be stored securely, ensuring that any information kept is adequate, relevant and dealt with appropriately and kept for no longer than its intended use. Our full Privacy Policy can be found here.

Host family information may be requested by the parents of students seeking homestay arrangements for their child/children. Submitting the form above will confirm that you are happy for your details to be passed on to the parents. You can request a copy of this information from UKGuardianship.

Personal information of students placed with you may be sent to you in advance. Submitting the form above will confirm that you will store this information safely, you will never pass any details on to a third party and you will delete the data when it is no longer needed.