Please complete the booking form below and send the following supporting documents to service@ukguardianship.com:
- Academic records and reports
- Course completion certificates (if applicable)
- CV or education history
- Referee’s contact details (school and undergraduate applicants: 1 academic referee, postgraduate applicants: 1 academic and 1 professional referee)
- Personal Statement (a draft version is ok at this stage)
- IELTS certificate or equivalent
- Copy of your passport and BRP card or UK visa (if applicable)
Placement Terms and Conditions
This agreement is made and entered into by and between UKGuardianship (“UKG”) and the student (“the Student”) or legal guardian (“the Parent”) of the student with the specific and mutual goals of providing the agreed school or university placement service. Therefore, it is mutually agreed that:
1. Application Process
1.1. The first stage: a deposit of £300 will be paid as the service administration fee. The initial consultation is between 45 minutes and 1 hour.
1.2. The second stage: the remaining balance will need to be paid.
1.3. The third stage: UKG will provide clients with 5-7 schools/universities to choose from. Students can apply to up to 3 schools or 5 universities. The final decision on the school/university choice is based on consensus between the Student/Parent and UKG.
1.4. The fourth stage: Once an offer from any of the applied schools/universities is received, it marks the successful completion of the service.
1.5. UKG will assist clients to deal with school offers, deposit payments and other school enrollment procedures.
1.6. If necessary, UKG can assist with follow-up procedures.
2. Fees
2.1. The remaining balance should be paid in full when signing the contract.
2.2. Within seven days of signing the agreement, the Student/Parent may cancel the agreement for any reason and UKG will refund the full payment of the service fee, minus an administration fee of 75GBP or 10% of the full fee received (whichever is larger).
2.3. After seven days of signing the agreement, if the Student/Parent wishes to cancel the contract, they are not entitled to a refund.
2.4. If the Student is not admitted to a school or university for any reason, the Student/Parent is not entitled to a refund.
2.5. Bank transaction charges will be deducted from the refund amount if the transfer is made to an oversees account.
3. UKG Services
3.1. Assistance in applying, managing and tracking of the school/university applications, including UCAS applications.
3.2. Recommend suitable schools/universities to the Student/Parent and to reach a consensus with the Student/Parent about the chosen school/university.
3.3. Fast-track application form, designated staff to track the progress of the application, give Students/Parents regular updates regarding the application.
3.4. Based on university admission requirements, consultants will give advice on the Student’s personal statement providing that it is written by the Student. However, personal statement writing, translation and rewriting are subject to additional charges.
3.5. Assistance in arranging school/university entrance examinations or interviews if applicable.
3.6. Assistance in explaining the offer letters, tuition fee payments and admission Terms & Conditions.
3.7. Assistance in returning the signed acceptance letter to the school, as well as payment of the deposit.
3.8. If necessary, arrangement of school/university visits or Open Days.
3.9. Provide advice on school/university preparations.
3.10. Assistance in arranging intensive English language courses, with the target of IELTS 6.5, with nothing lower than 6 points in any of the four elements (Listening, Speaking, Reading and Writing), in line with schools/universities’ entry requirements.
3.11. Assistance in arranging short term courses.
4. Agreement Clause
4.1. The final school/university application list will be confirmed by both UKG and the Student/Parent.
4.2. The Student/Parent authorises UKG to act on their behalf to communicate with schools/universities.
4.3. The Student/Parent should co-operate with the arrangements for entrance examinations and follow schools/universities’ policies and rules.
4.4. The school/university deposit, tuition fees and other fees should be paid within the given period. Any overdue payments will be deemed as withdrawing the application and the service fee will not be refunded.
4.5. UKG will not use the personal information provided by the Student/Parent for purposes other than those necessary for the service.
4.6. If a service is booked for the Student (such as tutoring, homestay, transfer), subsequent services with the same service provider must be booked through UKG. The Parent agrees not to approach or book services with these service providers independently.
4.7. The Parent and Student agree to comply to all guidance and regulations set out in the Student and Parent Handbooks, as well as all of UKG’s Policies and Procedures.
5. Severability
If any part, paragraph or any portion of any section of this Agreement is determined to be unenforceable or invalid for any reason whatsoever that unenforceability or invalidity shall not affect the enforceability or validity of the remaining portions of this Agreement and such unenforceable or invalid part, paragraph or portion thereof shall be severed from the remainder of this Agreement.
6. Disputes
This Agreement shall be governed by the laws of the UK and it shall be interpreted on the basis of the laws of the UK. Any disagreements between the Parties and related to the Agreement shall be settled by negotiations. Upon failure to reach an agreement, the disagreements shall be settled in the UK Court pursuant to the laws applicable in the UK.
7. Limitation of Liability: Indemnification
Except as otherwise specifically provided herein, neither party hereto shall be liable for any liability, claims, losses, costs, expenses, injuries, or damages of any nature whatsoever, which the other may be subject to or incur as a result of any activities in connection with this Agreement. Each party shall indemnify and hold the other harmless from and against any liability, claims, losses, costs, expenses, injuries or damages howsoever caused, by reason of any injury sustained to person or property, arising out of, associated with, or reasonably foreseeable as a result of a party’s act, negligence, default, or omission, and shall pay all sums to be paid or discharged in relation thereto. If either party is sued in any court by reason of the conduct of the party as described above, such other party will discharge any judgment rendered in favour of the opposing litigant. Nothing herein is intended to nor shall it relieve either party from liability for its own conduct.
8. Force Majeure
In the event that UKG is unable to perform its obligations under the terms of this Agreement, directly or indirectly, because of forces beyond its control, including but not limited to acts of God or government, acts of war or terrorism, fire, natural disaster, contagious pandemic, labour stoppage, equipment failure, or other causes reasonably beyond its control, UKG shall not be liable for damages to the other party for any damages resulting from such failure to perform or otherwise from such causes.
9. Data Protection
9.1. UKGuardianship is fully committed to compliance with the requirements of the General Data Protection Regulation (GDPR) and the Independent Commissioner’s Office (ICO). Therefore, procedures will be followed which ensure that all employees who have access to any personal data held by the company are fully aware of and adhere to their duties under the GDPR and the ICO. Personal information will be stored securely, ensuring that any information kept is adequate, relevant and dealt with appropriately and kept for no longer than its intended use. Our full Privacy Policy can be found here.
9.2. Student information may be requested by schools, universities, host families or tutors if you have booked a service. Submitting the form above will confirm that you are happy for your details to be passed on. You can request a copy of this information from UKGuardianship. Please note that UKGuardianship will never pass your details onto any third parties without your prior consent.
9.3. Personal information of host families or tutors may be sent to you in advance. Submitting the form above will confirm that you will store this information safely, you will never pass any details on to a third party and you will delete the data when it is no longer needed.
UKG reserves the right to make changes to its services and prices.
